Flexible purchasing management builds a competitive advantage


Hello! See how the implementation of Microsoft Dynamics 365 Business Central (previously Microsoft Dynamics NAV) optimizes the work of the Purchasing department.

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I buy wisely!

In my work, I have to meet the expectations of individual departments of the company, especially production and sales, while ensuring the lowest possible costs, both in terms of prices negotiated with suppliers and subcontractors, and maintaining minimum inventory levels. Without up-to-date and reliable data from production, accounting, sales and warehouse, efficient coordination of purchases is practically impossible.

With modern IT systems, precise coordination of the purchasing process has become the norm, without which the efficient functioning of the company is impossible.

The best purchase is the highest quality at the lowest price and at the optimal time.

Thanks to the electronic records of suppliers and detailed product catalogs, I have access to full information on prices, discounts, additional costs, and proposed dates. Analytical tools and system integration with other departments in the company also give me the opportunity to identify the sources of demand in detail (sales, production, completion, projects, or service). Thanks to this, I can manage my purchases more efficiently.

I have no doubts that Microsoft Dynamics NAV optimizes purchases. Here is why:

  • the purchase planning function allows you to define the replenishment parameters, as well as planning inventory levels by location
  • thanks to the connection with the warehouse and accounting, it is possible to fully automate some of the processes, such as control and replenishment of stock levels, accounting or invoicing
  • the system creates a full history of transactions, from the inquiry, through the implementation of the order, possible returns and service, also monitors the timeliness of deliveries

In the process of document management, the registration time was shortened and the double registration of documents was eliminated. So far, all documents have been entered into two independent systems. Currently, after the introduction of a modern ERP system, documents are registered only once and are automatically made available to all system users.

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Purchasing with ERP means full control

Purchase management functions in the Microsoft Dynamics 365 Business Central system (previously Microsoft Dynamics NAV) allow for full cost control, as well as flexible response to the company’s needs and changes in the market. Planning sheets allow you to choose the most advantageous option. Optimized procurement management allows you to build a company’s competitive advantage and ensure its resistance to changing market conditions.

Discover new possibilities with Microsoft Dynamics 365 Business Central

See how to define a vendor in Microsoft Dynamics 365 Business Central

Teresa Bodziuch-Olma, an ERP consultant at NMI ERP, shows how to add a new supplier in the Microsoft Dynamics 365 Business Central ERP system in the Web Client version. Watch the video and learn how to create a new vendor, and create a new vendor template if needed. For a new supplier, you can also define bank accounts that will help in the automation of bank transfers, and order addresses (if the supplier has several of them).

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