The features you need 

See what elements of the Microsoft Dynamics 365 Business Central system can be used to improve work in your company.

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Manage the vendor catalog

Records of suppliers and contact persons 

The database of suppliers, responsible persons and contact persons greatly facilitates the work of the purchasing department, and thanks to additional features of the ERP system, which also record the transaction history, it is possible to efficiently manage the processes of purchasing inventory. 

Create a catalog of offered products 

In addition to detailed supplier records, it is essential to have an up-to-date catalogue of offered products, including discount offers, additional costs and all the data that can help you choose the right supplier. 

Define delivery times for products from different vendors 

Delivery times are also extremely important in the purchasing decision-making process. With this type of information, you can optimize the price relative to the delivery date, depending on the priority level of the inventory requirement. 

Define multi-currency vendor price lists 

Microsoft Dynamics 365 Business Central has tools to support multi-currency, including tools to create multi-currency vendor price lists that allow you to compare prices regardless of currency. 

Maintain a directory of co-operators – subcontractors 

As with the records of suppliers and offered products, it is also possible to create subcontracted catalogues containing data on products, prices or delivery times. 

Planning purchases

Define replenishment parameters 

Demand management in the ERP system is based on replenishment parameters, already defined at the implementation stage of the system, adapted on the basis of an analysis of the needs of the enterprise. Thanks to these parameters, it is possible to automate and coordinate replenishment. 

Plan inventory by location 

By connecting to the warehouse maintenance module, it is possible to define optimal inventory, including minimum and maximum quantity, on the basis of which the system informs about the need to perform specific actions (e.g. placing or canceling an order). 

Analysis of demand from various sources (sales, production, picking, projects, service) 

The purchasing system works in full cooperation with the other modules of the ERP system, thanks to which it is possible to analyze the demand in all departments of the company, such as sales, production, assembly, projects or service and provide all the resources necessary for the operation of the enterprise. 

Demand management 

The system allows you to create orders manually and automatically: 

  • User purchase requisition registration 
  • Automatically create orders based on requisition, requisition parameters, and defined minimum values 

Planning journals 

With planning sheets based on data from all relevant areas of the company’s operations, it is possible to create demand forecasts and optimally adjust orders to the needs of the enterprise. 

Records and control of purchase orders

Registration of requests for quotations 

The ERP purchasing module allows you to electronically register all documents, including records sent to vendors of requests for quotations. A request for quotation can be registered as a work purchase order, so that, once accepted, you can convert the quotation directly to a purchase order. 

Purchase orders 

The purchase order function works analogously to sales orders, so it contains vendor data, order description, and order value, as well as due date. 

Blanket Purchase Orders – Long-Term Contracts 

You can also create a blanket purchase order if you want the item to be delivered in several deliveries under prior vendor arrangements. 

Purchase management: 

The purchasing module gives you full control over the purchasing process, including: 

  • control of timely delivery 
  • create order receipts 
  • registration and posting of purchase documents 
  • records of returns 
  • assignment of additional costs to delivery (transport, customs, etc.) 

Purchase order records 

Thanks to the records of purchase orders, it is possible to trace the full history of the transaction, from the request for quotation, through the execution of the order, possible returns and service. 

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